Privacy Policy

Last Updated: January 2026

PulseTech ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use PulseLMS and our related services.

1. Information We Collect

1.1 Information You Provide

When you use PulseLMS, we collect information you provide directly:

Account Information: Name, email address, password, and organization details
Billing Information: Payment method details (processed securely by Stripe)
Content: Courses, quizzes, documents, videos, and other materials you upload
Communications: Messages you send to us for support or feedback

1.2 Information Collected Automatically

When you access PulseLMS, we automatically collect:

Usage Data: Pages visited, features used, time spent, and actions taken
Device Information: Browser type, operating system, and device identifiers
Log Data: IP address, access times, and referring URLs

1.3 Information from Third Parties

We may receive information from third-party services you connect to PulseLMS, such as Discord for authentication or communication purposes.

1.4 Discord Bot Data

When you use the PulseTech Discord bot to link your account, we collect:

Discord User ID: Your unique Discord identifier used to link your Discord account to PulseLMS
Discord Username: Your Discord username and discriminator for display purposes
Server Membership: Which Discord servers you share with our bot, used to assign appropriate roles
Support Tickets: Messages sent through our Discord ticket system for support purposes

The Discord bot is used to sync your PulseLMS account with Discord, automatically assign roles based on course completions or certifications, and facilitate support ticket communication.

2. How We Use Your Information

We use collected information to:

Purpose	Examples
Provide the Service	Host your courses, track progress, issue certificates
Process Payments	Charge subscriptions, send invoices, handle refunds
Communicate with You	Send account updates, respond to support requests
Improve the Service	Analyze usage patterns, fix bugs, develop new features
Ensure Security	Detect fraud, prevent abuse, protect user accounts
Legal Compliance	Meet legal obligations, respond to lawful requests
Discord Integration	Link accounts, assign roles, sync certifications, manage support tickets

3. How We Share Your Information

We do not sell your personal information. We may share information with:

3.1 Service Providers

We use trusted third-party services to operate PulseLMS:

Stripe: Payment processing (stripe.com/privacy)
Discord: Account linking, role management, and support tickets (discord.com/privacy)
Hosting Providers: Server infrastructure and data storage
Analytics Services: Usage analysis and performance monitoring

3.2 Legal Requirements

We may disclose information if required by law, court order, or government request, or to protect the rights, property, or safety of PulseTech, our users, or others.

3.3 Business Transfers

If PulseTech is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

4. Data Storage and Security

4.1 Storage

Your data is stored on secure servers in the United States. We retain your information for as long as your account is active or as needed to provide services, comply with legal obligations, and resolve disputes.

4.2 Security Measures

We implement industry-standard security measures including:

Encryption of data in transit (TLS/SSL) and at rest
Secure password hashing (Argon2id)
Regular security audits and updates
Access controls and authentication requirements

While we strive to protect your information, no method of transmission or storage is 100% secure.

5. Your Rights and Choices

You have the right to:

Access: Request a copy of your personal data
Correction: Update or correct inaccurate information
Deletion: Request deletion of your personal data
Export: Receive your data in a portable format
Opt-out: Unsubscribe from marketing communications

To exercise these rights, contact us through Discord or email. We will respond within 30 days.

6. Cookies and Tracking

We use cookies and similar technologies to:

Keep you logged in to your account
Remember your preferences and settings
Analyze how you use our Service
Protect against fraud and abuse

You can control cookies through your browser settings. Disabling cookies may affect the functionality of PulseLMS.

7. Third-Party Links

PulseLMS may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

8. Children's Privacy

PulseLMS is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Users

If you access PulseLMS from outside the United States, your information will be transferred to and processed in the United States. By using the Service, you consent to this transfer.

10. Your Responsibilities

If you use PulseLMS to collect information from your community members (e.g., student names, progress data), you are responsible for:

Providing appropriate privacy notices to your users
Obtaining necessary consents for data collection
Complying with applicable data protection laws

11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or through the Service. The "Last Updated" date at the top indicates when changes were made.

12. Contact Us

For privacy-related questions or to exercise your rights, contact us:

PulseTech
9169 W State St #2215
Boise, ID 83714